R-W-C-R-R Policy

The Indonesian Journal of Computer Science Research (IJCSR), published by Hemispheres Press, is committed to maintaining the integrity, transparency, and reliability of the scholarly record. IJCSR follows the principles of the Committee on Publication Ethics (COPE) and applies its Publication Ethics, Plagiarism Policy, and Generative AI Policy when addressing concerns involving submitted manuscripts and published articles.

All cases are assessed individually, based on the available evidence, the seriousness of the concern, the responses of the parties involved, and the need to protect the scholarly record. Editorial decisions are made fairly and consistently, without undue influence from personal, institutional, or commercial interests.

1. Article Retraction

Retraction is a formal action taken to correct the scholarly record when a published article contains serious problems that undermine the reliability or integrity of its content. Retraction is intended to inform readers and correct the scholarly record, rather than to punish authors.

IJCSR may consider retracting a published article in circumstances including, but not limited to:

Clear evidence that the findings are unreliable because of major errors, data fabrication, data falsification, or image manipulation.
Plagiarism or substantial unattributed use of previously published work.
Redundant or duplicate publication that violates the journal's publication ethics requirements.
Serious research or publication ethics violations.
Inappropriate authorship or substantial authorship disputes that compromise the integrity of the publication.
Compromised or manipulated peer review.
Undisclosed competing interests that materially affect the reliability of the publication or the integrity of the editorial process.
Other serious circumstances that undermine confidence in the article.

Retraction Procedure

When a concern about a published article is raised, IJCSR will:

Assess the concern and gather relevant information and supporting evidence.
Contact the corresponding author and, where appropriate, other relevant authors to request an explanation or supporting documentation.
Evaluate the available evidence and responses, consulting independent experts, the editorial board, the publisher, or the authors' institutions when necessary.
Apply relevant COPE guidance and flowcharts to determine the appropriate action.
Make an editorial decision based on the evidence and the need to maintain the integrity of the scholarly record.
Communicate the decision to the relevant parties, subject to applicable legal and ethical considerations.
Publish a retraction notice when retraction is warranted.

The Editor-in-Chief is responsible for the final editorial decision. If a conflict of interest or other exceptional circumstance prevents an impartial decision, an independent editor or appropriate alternative decision-maker may be appointed.

Retraction Notice

A retraction notice will be clearly identified, freely accessible, and linked to the original article. It will identify the article and its authors, explain the reason for retraction, and indicate who is retracting the article.

The original article will normally remain accessible with a clear retraction label and a link to the retraction notice, preserving the transparency of the scholarly record.

Where an investigation is ongoing and the available evidence raises serious concerns that cannot yet be resolved, IJCSR may publish an Expression of Concern when appropriate.

2. Article Withdrawal

Withdrawal refers to the removal of a manuscript from the editorial or publication process before it becomes part of the journal's formal published record. IJCSR recognises that withdrawal requests must be handled fairly, transparently, and consistently with its Publication Ethics and other applicable editorial policies.

Authors must not submit the same manuscript to another journal while it remains under consideration by IJCSR. Authors wishing to withdraw a manuscript must notify the editorial office in writing and provide the reason for the request.

Withdrawal Procedure

The corresponding author must submit a written withdrawal request to the Editor-in-Chief or editorial office, identifying the manuscript and explaining the reason for withdrawal.
The editorial office will acknowledge the request and assess the manuscript's current editorial status.
The journal may request clarification or supporting documentation when necessary.
The Editor-in-Chief will decide whether the withdrawal can be approved, considering the reason for the request, the manuscript's status, applicable agreements, and any relevant ethical concerns.
The corresponding author will be informed of the decision in writing.

All co-authors should be informed of the request and their agreement should be obtained where possible. If an authorship dispute or disagreement arises, the journal may seek clarification before making a decision.

Withdrawal at Different Stages

During editorial assessment or peer review: Withdrawal requests will be assessed by the Editor-in-Chief. The journal may continue investigating suspected ethical misconduct independently of the withdrawal request.
After acceptance but before formal publication: Withdrawal requests will be considered in light of the acceptance status, publication arrangements, and applicable agreements.
After formal online publication: An article that has become part of the formal published record, including an article published online first, will normally be handled under the retraction, correction, or removal policy, as appropriate.

Withdrawal is not, by itself, evidence of misconduct. However, where evidence indicates plagiarism, duplicate submission, data fabrication, misuse of generative AI, or another breach of publication ethics, IJCSR may investigate the matter under its applicable policies.

Any restriction on future submissions must be based on an established publication ethics violation, a documented editorial decision, and the applicable IJCSR policy. Withdrawal alone does not automatically result in a submission ban, financial penalty, or institutional blacklisting.

3. Article Correction

IJCSR may publish a correction when an error in a published article affects its accuracy, attribution, clarity, or interpretation but does not warrant retraction of the entire article.

Corrections may be considered in circumstances including:

Errors in data, calculations, figures, tables, or text that can be corrected without invalidating the overall findings.
Incorrect author names, affiliations, or contributor information.
Errors introduced during editorial processing or production.
Other factual inaccuracies requiring a formal correction to maintain the integrity of the scholarly record.

Types of Correction

Publisher Correction (Erratum): Corrects an error introduced by the journal or publisher during editorial processing or production.
Author Correction (Corrigendum): Corrects an error attributable to the authors.
Addendum: Provides additional information necessary to clarify or supplement the published article without replacing the original work.

The Editor-in-Chief will determine whether a correction is appropriate, taking into account the nature and significance of the error and its effect on the article's conclusions.

A correction notice will identify the affected article, describe the correction clearly, and link to the original publication. The journal will maintain an appropriate record of the correction.

If an error undermines the reliability of the article's findings or conclusions, IJCSR will consider retraction rather than a correction.

4. Article Removal

Article removal is an exceptional measure and will be considered only when continued public access to the full text creates serious legal, privacy, safety, or other substantial risks that cannot be adequately addressed through correction, retraction, or another less restrictive action.

Possible circumstances include:

A valid court order or other binding legal requirement.
Serious copyright infringement or other legal violations.
Publication of information that creates a substantial risk to an individual's privacy or safety.
Other exceptional circumstances in which continued public access to the full text is not appropriate.

Before removing an article, IJCSR will assess the available evidence, applicable legal or ethical obligations, and possible alternatives.

Where removal is necessary, the journal will retain the article's bibliographic metadata where legally permissible and display a notice explaining that the article has been removed and stating the reason to the extent permitted by law.

Article removal will not be used merely to conceal an error, authorship dispute, or allegation of misconduct that can be addressed through the journal's established publication ethics procedures.

5. Article Replacement

Article replacement may be considered in exceptional circumstances when a published article contains serious errors and a corrected version is judged to be an appropriate means of correcting the scholarly record.

Replacement is not an automatic alternative to retraction. The Editor-in-Chief will determine whether a correction is sufficient or whether retraction, potentially accompanied by a corrected republication, is more appropriate.

Where a corrected version is published following retraction:

The original article and its retraction notice will remain linked where legally and technically possible.
The retraction notice will explain the reason for retraction and provide a link to the corrected version.
The corrected version will clearly identify its relationship to the original article and indicate the relevant publication history.
The journal will preserve a transparent record distinguishing the original and corrected versions.

A replacement must not obscure the history or status of the original publication.

6. Relationship to Other IJCSR Policies

This policy must be read together with the following IJCSR policies:

Publication Ethics: Governs the ethical responsibilities of authors, editors, reviewers, and journal managers.
Plagiarism Policy: Governs the assessment and handling of plagiarism, inappropriate textual overlap, and related publication ethics concerns.
Generative AI Policy: Governs the permitted and prohibited uses of generative AI and the consequences of violations.
Peer Review Policy: Governs editorial assessment and peer-review procedures.

Where a concern involves plagiarism, inappropriate use of generative AI, duplicate submission, or another suspected ethical violation, IJCSR will apply the relevant policy alongside this policy. Where policies overlap, the journal will seek a consistent, evidence-based, and proportionate response.

Any sanction, including a temporary or permanent restriction on future submissions, will be considered only where permitted by the applicable IJCSR policy and justified by the circumstances. The journal will document the basis for its decision and provide an appropriate opportunity for the relevant parties to respond.

7. Fair Process and Editorial Responsibility

IJCSR will handle cases fairly, confidentially where appropriate, and in accordance with relevant ethical and legal obligations.

Authors will normally be given an opportunity to respond to concerns before a final decision is made. The journal may contact an author's institution, research organisation, publisher, or other relevant body when necessary to clarify a matter or report substantiated concerns, subject to applicable legal and ethical requirements.

The journal will document relevant decisions and consult COPE guidance and flowcharts where appropriate. The action taken will be proportionate to the nature and seriousness of the issue and will prioritise the accuracy and integrity of the scholarly record.